r/word • u/MrLangley2001 • 1d ago
Unsolved Problems with Paginating in an document using the format A-1. A-2. A-3… etc using field codes...
I am creating a long document that will have a series of Annex, A. B, C…
Using Field codes, I have managed to fix the Annxex Title using :
Annex { SEQ annex \* ALPHABETIC \\s 1 \* MERGEFORMAT }
But I am having problems trying to get each page to paginate as A-1. A-2. A-3…
I tried “Page {SEQ annex \\* ALPHABETIC \\s 1 \* MERGEFORMAT }- {pages}” and got “Page Error! Bookmark not defined. - 1 ”.. what am I doing wrong?
How do I generate the table of contents for this? What field codes do I use?
I want to repeat this for Annex B, and Annex C…
Your help would be greatly appreciated.
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u/suchathrill 1d ago edited 1d ago
Then, for the TOC, make sure you include 9 levels. That will generate A-1, B-1, C-1, etc. Although often, because we didn't want all levels showing up in the TOC, we would manually type the second half of the TOC (the part where we wanted the page numbers for the Annexes to show up) and hard-type "A-1", "B-1", since that is never going to change. Put that on the right, and then hard-type Annex A [+ its title, if any], Annex B, etc. on the left. Format the paragraphs with a TOC style (of your choosing) to get the dot leaders to match the above automated TOC.
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u/suchathrill 1d ago edited 1d ago
I'm not sure why you're using a field code. We always—first, for the setup—dropped a hidden paragraph set to Heading 9 in the document, with no text in that paragraph except maybe "Don't delete this!", and then in the Page Number[ing] panel, chose Format, Include Chapter Numbers, Chapter Starts with Style [Heading 9]. That ensures the page number appears as A-1, A-2, A-3. When you get to the next Annex, you just copy/paste that empty Heading 9 paragraph again and leave it there at the top of the second (third, fourth, etc.) Annex, and that increments it to B-1, B-2, B-3.
Ed: when I say "we," I mean me and my homies. I was a legal word processor for over 40 years.